X3 Spill Response,Field by Field.
Response plans, PREP exercises, transfers and record books for 33 CFR 151, 154, 155 and 156.
- 46 CFR 136-144Subchapter M towing vessels
- 46 CFR 199.180Monthly drills
- 46 CFR 10.301Medical certificates
- 46 CFR 16.230Random testing — 50%
- 29 CFR 1915.12Confined & enclosed spaces
- 29 CFR 1917.50Crane certification
- 33 CFR 105.220Security drills every 3 months
- 33 CFR 155.1060Spill response exercises
- 46 CFR 4.05-10CG-2692 within 5 days
- 46 CFR 4.06-32-hour / 32-hour test clocks
Every record X3 Spill Response keeps, the rule behind it, how often it comes due, and exactly what to type in each field — with where to find it on your own paperwork.
Response Plans
33 CFR 155.1065 / 155.1070 / 154.1065 · Review every year; renew every 5 years
Your Coast Guard response plans (VRP, SOPEP, facility plan). Plans must be reviewed every year and resubmitted before they expire.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Plan | The type of response plan. | Cover page of the plan or the Coast Guard approval letter. | Non-tank vessel VRP (155 Subpart J) |
| Approved | The date the Coast Guard approved the plan. | Coast Guard approval letter. | 06/30/2024 |
| Last annual review | Date of the last annual review (within 1 month of the anniversary). | Record of changes page in the plan. | 06/15/2027 |
| Review result | What the review found. | Record of changes page. | No changes — noted |
| Plan resubmitted for renewal | When you resubmitted the plan for renewal (vessel plans: 6 months before expiry). | Your submission letter or email. | 12/30/2028 |
| Qualified individual & phone | The Qualified Individual named in the plan, and their 24-hour phone. | QI section of the plan or the QI contract. | Gulf QI Services, 800-555-0123 |
| OSRO | The Oil Spill Removal Organization named in the plan. | OSRO section of the plan or contract. | Coastal Response Corp. |
| State spill agency & phone | The state spill agency and phone, if a state plan or notice applies. | State section of your plan. | State spill hotline, 800-555-0150 |
PREP Exercises
33 CFR 155.1060 / 154.1055 · Quarterly, yearly and 3-yearly, per exercise type
PREP drills and exercises that test your response plan. Every part of the plan must be tested in each 3-year cycle.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Exercise | The type of exercise. | Pick the matching type. The interval is shown in brackets. | QI notification (quarterly) |
| Held | The date of the exercise. | Exercise record. | 06/30/2027 |
| Unannounced | Yes if the exercise was not announced ahead of time. | Exercise record. | No |
| Notes | What was tested and what was learned. | Exercise record. | QI answered in 4 min |
SMFF Exercises
33 CFR 155.4052 · Quarterly, yearly and 3-yearly, per exercise type
Salvage and marine firefighting (SMFF) drills for vessels with a response plan.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Exercise | The type of SMFF exercise. | Pick the matching type. | Remote assessment (quarterly) |
| Held | The date of the exercise. | Exercise record. | 06/30/2027 |
| Unannounced | Yes if it was not announced ahead. | Exercise record. | No |
| SMFF provider | The SMFF provider involved. | SMFF contract. | Gulfline Salvage (sample) |
Transfers & DOI
33 CFR 156.150 · Each transfer
Oil transfers and the Declaration of Inspection signed before each one.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Date | The date of the transfer. | Declaration of Inspection (DOI). | 06/30/2027 |
| Transfer started | When the transfer started. | DOI or transfer log. | 06/30/2027 08:00 |
| Transfer completed | When it finished. | DOI or transfer log. | 06/30/2027 11:30 |
| Product | The product transferred. | DOI or shipping papers. | Diesel fuel |
| DOI completed | Yes if the Declaration of Inspection was completed and signed before starting. | The signed DOI. | Yes |
Record Books
33 CFR 151.25 / 151.55 / 151.2070 · Each entry; master reviews each page
Oil Record Book, Garbage Record Book and ballast water records. False or missing entries can lead to criminal charges.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Book | Which record book. | The book's cover. | Oil Record Book |
| Last master review of completed pages | The date the master last reviewed and signed the completed pages. | Master's signature on the page. | 06/30/2027 |
| Your review interval (days — company practice) | How often the master reviews it (your company practice), in days. | Your SMS or company procedure. | 30 |
| Kept for | How long the book must be kept. | Oil Record Book 3 years; garbage and ballast 2 years. | 3 years (Oil Record Book, 151.25) |
Spill Events
33 CFR 153.203 · Each time it happens
Oil spills and how they were reported. Any sheen on the water must be reported to the National Response Center right away.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Discovered | When the spill was found. | Crew report or logbook. | 06/30/2027 07:20 |
| Product | What spilled. | Crew report. | Diesel fuel |
| Estimated gallons | Estimated amount in US gallons. | Best estimate from tank soundings or the sheen's size. | 5 |
| NRC called at | When you called the NRC (1-800-424-8802). | Call log. | 06/30/2027 07:35 |
| NRC report number | The report number the NRC gave you. | Given at the end of the call. | 1234567 |
| Calls made (from the call sheet) | Everyone else you called. | Your call sheet: QI, state agency, OSRO, Coast Guard. | QI 07:40; state 07:45 |
| Status | Open or Closed. | Close when cleanup and reports are done. | Closed |
Transfer Equipment Tests
33 CFR 156.170 · At least every year
Tests and inspections of transfer hoses and related equipment. Hoses must be tested at least yearly and marked with the test date.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Item | The type of equipment. | Pick the matching type. | Transfer hose |
| Hose or item ID | The hose or item ID. | Stenciled or tagged on the hose. | H-07 |
| Tested & inspected | The date of the last test and inspection. | Test record or the date marked on the hose. | 06/30/2027 |
| Repeat every (days) | Days between tests. | At least yearly (365) for hoses. | 365 |
Persons in Charge
33 CFR 155.710 / 155.715 · Once per person, update when qualifications change
People qualified to be in charge of oil transfers.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Qualified by | How the person is qualified. | MMC endorsement, or a company designation letter. | Tankerman-PIC endorsement |
| Designated | The date the person was designated. | Designation letter or MMC endorsement date. | 06/30/2027 |
| Products / limits | Products or limits for this person. | Designation letter. | Diesel and lube oil only |
QI, OSRO & SMFF Contracts
33 CFR 155.1050 / 155.1070(c) · Once per provider, update at renewal
Contracts with your QI, OSRO, SMFF provider and spill management team, which your plan depends on.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Provider | The type of provider. | Pick the matching type. | OSRO |
| Name | The provider's name. | Contract. | Coastal Response Corp. |
| 24-hour phone | Their 24-hour phone number. | Contract or the plan's contact list. | 800-555-0123 |
| Agreement expires | When the contract ends. | Contract end date. | 12/31/2027 |
Response Equipment
33 CFR 155.1062 · Per your plan
Spill response equipment you own, such as boom, skimmers and sorbents, and its inspections.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Equipment (boom, skimmer, sorbent…) | The equipment. | Your equipment list. | 500 ft containment boom |
| Inspected | The date it was last inspected. | Inspection record. | 06/30/2027 |
| Condition | Ready, needs repair or out of service. | Inspection record. | Ready |
| Repeat every (days) | Days between inspections. | Your response plan. | 90 |
Response Training
33 CFR 155.1055 · Per your plan
Spill response training for crew, QIs and your spill management team.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Role | The person's role in a spill response. | Your response plan. | Crew |
| Course | The course taken. | Course certificate. | SOPEP and onboard response |
| Completed | The date it was completed. | Course certificate. | 06/30/2027 |
Coast Guard Exercises
33 CFR 155.1060(c)-(d) / 154.1055(b)-(c) · Each time you take part
Coast Guard unannounced exercises and area exercises you took part in.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Exercise | The type of Coast Guard exercise. | The Coast Guard's notice. | COTP unannounced exercise |
| Took part | The date you took part. | Exercise records. | 06/30/2027 |
Compliance information, not legal advice. Rules cited are current as we publish; confirm against the official eCFR.