X3 Terminals,Field by Field.
Crane and gear certifications, vessel gear checks, operators and first aid for 29 CFR 1917 and 1918.
- 46 CFR 136-144Subchapter M towing vessels
- 46 CFR 199.180Monthly drills
- 46 CFR 10.301Medical certificates
- 46 CFR 16.230Random testing — 50%
- 29 CFR 1915.12Confined & enclosed spaces
- 29 CFR 1917.50Crane certification
- 33 CFR 105.220Security drills every 3 months
- 33 CFR 155.1060Spill response exercises
- 46 CFR 4.05-10CG-2692 within 5 days
- 46 CFR 4.06-32-hour / 32-hour test clocks
Every record X3 Terminals keeps, the rule behind it, how often it comes due, and exactly what to type in each field — with where to find it on your own paperwork.
Crane & Gear Certs
29 CFR 1917.50 · Yearly exam; proof load test every 4 years
Certification of cranes, derricks and other cargo gear. Certification must be done by an OSHA-accredited certifier, and expired gear may not be used.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Device | The crane or gear's name or ID. | Certificate or the ID marked on the equipment. | STS Crane 3 |
| Type | The type of gear. | Pick the matching type. | Crane |
| Safe working load (short tons) | Safe working load in short tons. | Certificate from the accredited certifier, or the load chart. | 40 |
| Last annual examination | Date of the last annual examination. | Certificate from the accredited certifier. | 06/30/2027 |
| Last unit proof load test | Date of the last proof load test of the whole crane or gear (due every 4 years). | Proof load test certificate. | 06/30/2025 |
| Proof tested before first use / after structural repair | Yes if the gear was proof tested before first use and after any structural repair. | Proof load test certificate. | Yes |
| Accredited certifier | The accredited certifier who did the work. | Name on the certificate. | Gulf Gear Certification |
| Status | In service or Out of service. | Your equipment status board. | In service |
| Out of service since | If out of service, the date it was taken out. | Out-of-service tag or log. Long outages may need full recertification. | 05/01/2027 |
Crane Inspections
29 CFR 1917.45(k) · Daily visual; monthly thorough
Monthly and daily crane inspections. Defects that affect safe operation must be fixed before the crane is used.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Crane | The crane inspected. | ID marked on the crane. | STS Crane 3 |
| Inspection | Monthly thorough inspection or daily/pre-shift visual check. | Inspection checklist. | Monthly thorough inspection |
| Done | The date of the inspection. | Inspection checklist. | 06/30/2027 |
| Defects found | Any defects found. | Inspection checklist. Write 'None' if nothing found. | Worn wire on boom hoist |
| Defects corrected | Whether defects were fixed, or the crane was tagged out. | Work order or out-of-service tag. | Yes |
| Wind-indicating device working | Whether the wind-indicating device works. | Check the wind gauge in the cab. | Yes |
Vessel Gear Checks
29 CFR 1918.11 · Each vessel arrival
Checks that a visiting ship's cargo gear has current certificates before longshore work begins.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Vessel | The ship's name. | Vessel schedule or ship's papers. | MV Ocean Star |
| Exempt | Whether the vessel is exempt from the gear check. | Public vessels and vessels holding a Coast Guard COI are considered compliant. | No |
| Arrived | The date the vessel arrived. | Vessel schedule. | 06/30/2027 |
| Gear register sighted | Yes if you saw the ship's register of cargo gear. | Ask the ship's officer for the gear register (ILO 152 register). | Yes |
| Last annual thorough exam | Date of the gear's last annual thorough exam. | Ship's gear register. | 03/15/2027 |
| Last 5-year retest of the gear | Date of the last 5-year retest. | Ship's gear register or test certificates. | 03/15/2024 |
PIT Operators
29 CFR 1917.43 / 1910.178(l) · At least every 3 years
Forklift and other powered industrial truck operators. Each must be trained and evaluated before driving, and evaluated again at least every 3 years.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Trained | The date the operator completed training. | Training certificate or sign-off. | 06/30/2027 |
| Last performance evaluation | The date of the last hands-on performance evaluation. | Evaluator's sign-off sheet. | 06/30/2027 |
| Evaluate every (days) | Days between evaluations. At least every 3 years (1,095 days). | Use a shorter interval if your program requires it. | 1095 |
First Aid People
29 CFR 1917.26(b) · Once per person, update at renewal
People with current first aid certificates. A first-aid qualified person must be available while terminal work is going on.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| First aid certificate expires | When the person's first aid certificate expires. | Their first aid card or certificate. | 06/30/2028 |
| Usual shift | The shift the person usually works, so every shift is covered. | Work schedule. | Day |
Lifesaving Gear
29 CFR 1917.26(b)-(f) · On your schedule
Life rings, stretchers, ladders and first aid kits along the waterfront. These are among the most-cited items at terminals.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Location | Where the item is located. | Berth, pier section or post number. | Berth 4, post 12 |
| Item | The type of lifesaving gear. | Pick the matching item. | 30-inch life ring with 90 ft line |
| Last checked | The date the item was last checked. | Inspection checklist. | 06/30/2027 |
| Check every (days — your interval) | Days between checks. | Your terminal's schedule. 30 = monthly. | 30 |
OSHA Injury Log
29 CFR 1904 / 1904.39 · Each time it happens (enter on the 300 within 7 days)
Your OSHA 300 log of work-related injuries and illnesses. OSHA asks for the last 5 years of logs, and some cases must be phoned in within hours.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Date & time | Date and time the injury happened or the illness began. | First report of injury, supervisor's incident report, or the OSHA 301 form. | 06/30/2027 09:15 |
| Where | Where it happened. | Incident report. Be specific: the dock, vessel name and space, or shop area. | Berth 4, near crane 2 |
| What happened | What happened, in one or two plain sentences. | Incident report or OSHA 301. Say what the person was doing and what hurt them. | Hand caught between sling and load |
| Body part | The part of the body that was hurt. | Incident report or the doctor's note. | Left hand, two fingers |
| Type | Injury, or the type of illness. This sets the column on the OSHA 300. | Doctor's diagnosis or the 301 form. Most cases are Injury. | Injury |
| Outcome | The most serious result of the case. This decides whether it goes on the 300. | Doctor's work-status note. Pick the worst outcome: death, then days away, then restriction. | Days away from work |
| Days away (up to 180) | Calendar days the person could not work, not counting the day of injury. Stop counting at 180. | Doctor's work notes and payroll or time records. | 12 |
| Days restricted (up to 180) | Calendar days on light duty or a different job. Stop counting at 180. | Doctor's restriction notes and supervisor's records. | 20 |
| Hospitalized | Whether the person was admitted to a hospital. An ER visit only is not an admission. | Hospital paperwork or the employee's family. Admission must be reported to OSHA within 24 hours. | In-patient admission |
| Amputation or loss of an eye | Yes for any amputation (including a fingertip) or loss of an eye. | Doctor's report. Must be reported to OSHA within 24 hours. | No |
| Privacy case (name withheld on the 300) | Yes to leave the name off the 300 log for sensitive cases. | Use for sexual assault, mental illness, HIV/hepatitis/TB, contaminated needlesticks, or an illness the worker asks to keep private. | No |
| Reported to OSHA | When you reported it to OSHA, if required: deaths within 8 hours; admission, amputation or eye loss within 24. | Call OSHA at 1-800-321-6742 or report online. Note the time of the call. | 06/30/2027 13:40 |
| Entered on the OSHA 300 | The date the case was written on the OSHA 300 log. | Your 300 log. You have 7 calendar days after learning of a recordable case. | 07/02/2027 |
Respirator Fit Tests
29 CFR 1917.92 / 1910.134(f) · Every 12 months, and when the respirator model changes
Each worker's respirator fit test. A worker must pass a fit test before first using a tight-fitting respirator and every year after.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Respirator (make, model, size) | The exact respirator the person was fit tested on. | The fit-test record or report from the tester. Include make, model and size. | 3M 7502, medium |
| Fit tested | The date the person passed the fit test. | Fit-test record or certificate from your fit tester or clinic. | 06/30/2027 |
| Repeat every (days) | Days between fit tests. The rule is at least once a year. | Use 365 unless your program is stricter. | 365 |
Hazardous Cargo
29 CFR 1917.22 · Each time it happens
Hazardous cargo handled, especially damaged or leaking containers. Damaged hazardous cargo must be isolated until it is safe.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Date | The date of the event. | Incident report or cargo log. | 06/30/2027 |
| Vessel | The vessel the cargo came from or was going to. | Shipping papers or vessel schedule. | MV Ocean Star |
| Cargo / UN number | The cargo and its UN number. | Dangerous cargo manifest, shipping papers or placard on the container. | Sodium hydroxide, UN1823 |
| Condition | The state of the cargo. | Supervisor's report. | Damaged or leaking — area cleared |
| Action taken | What was done. | Incident report. | Area cordoned, fire dept. called |
Operators & Supervisors
29 CFR 1917.27 / 1918.98 · Once per person, update when assigned a new role
Crane operators, signal persons and supervisors, and how they showed they're competent.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Role | The role the person is assigned to. | Pick the matching role. | Crane operator |
| How competence was shown | How the person showed they can do the job safely. | Training certificate, practical test, or documented experience. | Practical test by lead operator, 06/2027 |
| Assigned to the role | The date they were assigned this role. | Assignment letter or schedule. | 06/30/2027 |
| Accident-prevention course completed | The date the person finished the accident-prevention course (for supervisors). | Course certificate. | 05/15/2027 |
Slings & Loose Gear
29 CFR 1917.42 · Per the sling type
Slings, shackles and other loose lifting gear. Damaged gear must be taken out of service right away.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Item / ID | The gear and its ID. | ID tag on the sling or shackle. | Chain sling CS-14 |
| Type | The type of gear. Some types have set inspection intervals. | Pick the matching type. | Alloy chain sling |
| Last thorough inspection | The date of the last thorough inspection. | Inspection record or tag. | 06/30/2027 |
| Repaired — proof certificate on file | If repaired, whether a proof test certificate is on file. | Repair shop's proof test certificate. | N/A |
| Condition | In service, or removed from service. | Inspection record. | In service |
Vertical Tandem Lifts
29 CFR 1917.71(i) · Each lift operation
Vertical tandem lifts (two containers lifted together). These are limited to two empty containers, within the maker's wind limits.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Lift | When the lift was done. | Lift log. | 06/30/2027 10:30 |
| Vessel | The vessel being worked. | Vessel schedule. | MV Ocean Star |
| Wind (knots) | Wind speed at the time of the lift, in knots. | Crane anemometer or terminal weather station. | 15 |
| Maker's wind limit (knots) | The maximum wind speed set by the connector or crane maker, in knots. | Manufacturer's instructions for the connectors. | 25 |
| Both containers empty | Yes if both containers were empty. | Cargo plan. Loaded containers may not be tandem lifted. | Yes |
| Connector certificate numbers | Certificate numbers for the connectors used. | Connector certificates from the maker. | VTL-C-2201, VTL-C-2202 |
Toolbox Talks
29 CFR 1915 / 1917 training · Weekly (your schedule)
Short safety talks with the crew and who attended.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Date | Date of the talk. | Your sign-in sheet. | 10/24/2026 |
Safety Walkdowns
29 CFR 1917.26 / 1917.43 / 1917.112 · Weekly (your schedule)
A walk of the terminal against OSHA's most-cited marine terminal rules. Fails become open items.
| Field | What it is | Where to find it | Example |
|---|---|---|---|
| Walked | Date of the walkdown. | Your checklist. | 10/24/2026 |
Compliance information, not legal advice. Rules cited are current as we publish; confirm against the official eCFR.